This policy explains how OrthoDome collects and uses information from visitors, prospects, customers, and people who interact with our website and services.
Overview
DomeLabs Group LLC ("OrthoDome," "we," "us," or "our") provides websites, lead intake, marketing, analytics, reporting, and related digital services for orthodontic practices. This Privacy Policy describes how we handle information when you visit orthodome.com, contact us, book a demo, subscribe to or use OrthoDome, or otherwise interact with us.
OrthoDome is not an orthodontic practice and does not provide orthodontist guidance. If you submit information through a OrthoDome-powered website, form, chat, or intake experience for a specific orthodontic practice, that orthodontic practice may also collect and control information under its own privacy practices.
Information We Collect
We may collect the following categories of information:
- Contact information, such as name, email address, phone number, law practice name, role, and messages you send to us.
- Demo, sales, and account information, such as plan interest, specialty, practice size, business needs, scheduling details, and support communications.
- Website and analytics information, such as pages viewed, referring pages, approximate location, browser and device type, interactions with our website, and other usage data.
- Service data processed for customers, such as website content, lead form submissions, DomeChat or intake interactions, attribution data, reporting data, and operational records.
- Payment and billing information, which may be processed by payment providers on our behalf.
Google Analytics And Similar Technologies
We may use Google Analytics, Google Analytics 4, Google Tag Manager, cookies, pixels, and similar technologies to understand website traffic, measure campaign performance, detect errors, improve pages, and understand which content leads to inquiries or demo requests.
These tools may collect information such as device identifiers, browser information, pages visited, events, referring URLs, general location derived from IP address, and interactions with our website. Google may process this information according to Google's own terms and privacy policies. You can learn more at policies.google.com/privacy and may use the Google Analytics opt-out browser add-on where available.
We do not intentionally send sensitive orthodontic care details, orthodontist–patient protected health information (PHI), payment card numbers, or government identification numbers to Google Analytics. Customers using OrthoDome-powered sites should avoid placing sensitive patient or treatment details in analytics event names, URLs, page titles, or other tracking fields.
How We Use Information
We use information to:
- Operate, maintain, secure, and improve OrthoDome and orthodome.com.
- Respond to inquiries, book demos, provide support, and manage accounts.
- Build, host, optimize, and report on customer websites and lead workflows.
- Measure marketing performance, traffic, conversions, and product usage.
- Send service, transactional, support, and business communications.
- Protect against fraud, abuse, security incidents, and unlawful activity.
- Comply with legal obligations and enforce our agreements.
How We Share Information
We may share information with vendors and service providers that help us operate OrthoDome, including hosting providers, analytics providers, customer support tools, email and messaging providers, payment processors, scheduling tools, CRM systems, security providers, and professional advisors.
We may also disclose information when required by law, to protect the rights, safety, and security of OrthoDome, our customers, or others, in connection with a business transaction, or with your direction or consent. We do not sell personal information in the ordinary meaning of selling contact lists for money.
Customer And Lead Data
OrthoDome may process information on behalf of customer orthodontic practices. That information is used to provide the contracted services, such as operating websites, routing inquiries, supporting DomeChat or intake workflows, managing lead attribution, producing reports, and providing customer support.
Orthodontic practices are responsible for determining whether and how they collect sensitive patient or prospective-patient information, for providing appropriate notices to their users, and for complying with legal, ethical, advertising, confidentiality, and professional-responsibility obligations that apply to their practice.
Communications Consent
On the free homepage demo booking page, providing your mobile number and clicking "Book Free Homepage Demo" records your consent to receive automated text messages from DomeLabs about your appointment and free homepage. Messages may include confirmations, reminders, scheduling questions, and homepage draft updates, with up to 6 messages per project. Message and data rates may apply. Consent is not a condition of purchase. You may opt out at any time by replying STOP, reply HELP for help, or contact us at sales@orthodome.com.
Cookies And Choices
Most browsers let you block, delete, or limit cookies. If you block cookies, parts of the website or analytics reporting may not function as intended.
Your Privacy Rights
Depending on your location, you may have the right to:
- Access the personal information we hold about you.
- Request correction of inaccurate information.
- Request deletion of your personal information.
- Opt out of the sale or sharing of personal information.
- Withdraw consent where processing is based on consent.
- Request portability of your data.
We do not sell your personal information. To exercise any of these rights, contact us at sales@orthodome.com. We will respond within 30 days (or sooner where required by law). We will not discriminate against you for exercising your privacy rights.
Retention
We retain information for as long as reasonably necessary to provide services, operate our business, comply with legal obligations, resolve disputes, maintain security, and enforce agreements. Retention periods vary based on the type of information, customer settings, contractual requirements, and operational needs.
Security
We use administrative, technical, and organizational safeguards designed to protect information. No online service can guarantee absolute security, but we work to protect information from unauthorized access, loss, misuse, alteration, and disclosure.
Children
OrthoDome is intended for business use and is not directed to children under 13. We do not knowingly collect personal information from children under 13.
Changes To This Policy
We may update this Privacy Policy from time to time. If we make material changes, we will update the date above and may provide additional notice where appropriate.
Contact
For privacy questions or requests, contact OrthoDome at sales@orthodome.com.